Assistant buyer / Assistant eBuy Coordinator

Description:

TEXO Recruitment are looking for an Assistant Buyer / Assistant eBuy Coordinator on behalf of our client, a renowned procurement specialist based in Aberdeenshire. This is a one-year contract position to cover maternity leave, with the option for either full-time or part-time hours.

Reporting Relationship:

* Reporting to the eBuy Coordinator, Stock Controller and Warehouse Supervisors

* Directly responsible to the Procurement Team Lead and Office Supervisor

* Ultimately responsible to the Joint Managing Directors

Duties:

* Progressing orders from time of order placement to arrival in warehouse or third-party delivery address both in the UK and abroad

* Ensure QA requirements are met – data sheets, test certificates to be supplied with relevant goods

* Supply expediting reports as requested

* Preparing sales quotations and summary sheets as required

* Filing/scanning all paperwork related to the above tasks

* Work with Buyers, Senior Buyers as requested in all aspects of sourcing, quoting and procuring items for client

* Communications/daily contact with vendors/customers

* Mentor and provide advice to Admin Assistants in your team

* Assist in all aspects of the Tender process

* Ensure systems are updated daily – expediting and following up on quotations with the client

Assist with the following eBuy processes:

* Ensure all catalogue information is current and reliable – for both main catalogue and customer specific pages

* Regularly meet with clients and carry out presentations

* Assist clients with processing orders

* Liaise with suppliers to arrange competitive and held pricing

* Liaise with internal IT department and outsourced IT support

* Monitor expediting pages within eBuy

* Any other relevant duties as requested by management

Assist with the following Stock Control processes:

* To control the stock movement from goods inwards to goods outwards to ensure adequate stock levels are always available to fulfil orders

* To maintain and develop all stock systems in line with business developments

* To check accuracy of deliveries to the warehouse in liaison with the Goods Inwards Inspectors and ensure stock is shelved appropriately for instant retrieval

* To participate and coordinate regular stock checks to ensure accuracy of stock item lists and value

* To record any irregularities regarding deliveries and rectify with supplier immediately

* To resolve any queries raised regarding stock by internal staff or external customers in a prompt and professional manner

* To perform any other Warehouse duties that may be required by management due to operational requirements

Requirements:

* Previous experience in a similar role is required