Administrator

Description:

Administrator

Bristol

Start date: 17/06/2024

Duration: Temporary until December 2024

£30,000 - £32,000

One of our largest clients in the FM/Estates world are currently looking to employ a Contract Administrator to join the team on a temporary contract based in in the Bristol area with the view to start as soon as possible until December 2024.

The main purpose of this role is to work as part of the a busy team ranging from Graduates to Directors who work with a number of large profile clients typically in the commercial office, industrial, retail and higher education sectors.

Working hours:

Monday to Friday - 9am - 5:30pm (1 hour unpaid lunch break)

Duties consist of:

Key tasks include report writing, diary management, booking of appointments, preparing final reports (PDFs predominantly), element of research (finding documents that the team needs and downloading these), file management etc
No travel required outside of the mentioned location
Key stakeholders for this individual would be the team (all levels), other admin support staff within the office and other internal teams (liaising with teams based in London etc)
Support the team with maintaining Salesforce and assisting with pipeline and flash reporting.
Act as a link between your team and the data admin team to ensure that the month end billing process is seamless.
Provide full administrative and business support to the team including but not limited to:
Looking ahead at team members diaries to help plan for meetings, inspections, supplier bookings etc.
Obtaining quotes and making bookings with suppliers such as access hoists, drones etc on behalf of surveyors.
Researching information to aid inspections and reports such as EPC, flood risk, planning, building regulations etc.
Report pre-population and production using MS Word, Excel, PowerPoint and PDF software (Nitro & Adobe).
Typing, formatting and proof-reading letters, technical reports and pitch documentation.
Minutes - taking and typing project and team minutes, as required.
Processing expenses and making travel arrangements.
Arrange department and client meetings. Book meeting rooms and provide refreshments as and when required.
Co-ordination of new starters/leavers process including updating relevant distribution lists.

Essential Requirements

Experience of working for a property consultancy or in a similar environment previously (would be desirable)
Experienced Administrator (3 mins years min) .
Good time management skills with the ability to work to deadlines.
Proficient in MS Word, Excel, MS PowerPoint, Outlook, MS Teams SharePoint and OneDrive.
A confident and proactive approach to work.
Ability to prioritise workload, attention to detail and willingness to complete tasks in a timely and efficient manner.
Excellent telephone manner and strong interpersonal skills to deal with a wide variety of people and clients.
Proven ability to work independently with minimal supervision and make decisions when necessary.
Ability to work under pressure and to tight deadlines.

If you're interested in this position, please apply online asap. Thanks @RG

Resourcing Group is acting as an Employment Business in relation to this vacancy