Administrator

Description:

Job Title: Project Support Administrator

Location: Wimbledon, London

Company: A small fit-out company

Position Type: Full-time

About Us:

My client are a dynamic and growing fit-out company based in Wimbledon, specializing in delivering high-quality interior fit-out projects across various sectors. Their commitment to excellence and client satisfaction drives them to maintain a meticulous approach in every project we undertake.

Job Summary:

We are seeking a dedicated and detail-oriented Project Support Administrator to join our team. The successful candidate will play a crucial role in supporting our project management team, ensuring the smooth administration of purchase orders and invoicing processes. This position is ideal for someone with experience in a similar role, who thrives in a fast-paced environment and has a keen eye for detail.

Key Responsibilities:

Purchase Order Management:

Create, process, and manage purchase orders in accordance with company procedures.
Liaise with suppliers to confirm order details, delivery schedules, and resolve any discrepancies.
Maintain accurate records of all purchase orders and associated documentation.
Invoicing:

Prepare and issue invoices to clients in a timely manner.
Track and follow up on outstanding invoices to ensure prompt payment.
Reconcile invoices with purchase orders and delivery notes.
Administrative Support:

Assist the project management team with administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation.
Manage office supplies and inventory, ensuring adequate stock levels are maintained.
Coordinate with other departments to ensure seamless communication and workflow.
Financial Administration:

Support the finance team with data entry and basic bookkeeping tasks.
Assist in the preparation of financial reports and budgets as required.
Customer Service:

Respond to client and supplier inquiries promptly and professionally.
Provide exceptional customer service, addressing any issues or concerns with efficiency and care.

Qualifications and Skills:

Proven experience in a similar administrative role, preferably within the construction or fit-out industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent communication skills, both written and verbal.
Ability to work independently and as part of a team in a fast-paced environment.

What We Offer:

Competitive salary based on experience.
Opportunity for professional growth and development.
A supportive and collaborative work environment.
Convenient location in Wimbledon with excellent transport links.Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business