Administrator

Description:

For this particular role we can only consider candidates who have the right to live and work in the UK. Please ensure you have the right to live and work in the UK before applying.

Job title: Administrator

Location: Magna House, Main Road, Anwick, Sleaford, Lincolnshire, NG34 9SJ

Rate Of Pay: £12 per hour

Shift Patterns: Full time, Permanent Contract

Information about the Role:

As an Administrator at Magna House you will be responsible forleading and managing the office administration of the Service, working with support staff and supervising reception as required. Carrying out PA/support duties under the direction of the Registered Manager.

The main duties of your role will include the following:

· To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times.

· To support the Registered Manager and Deputy Manager (if applicable) in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating for/of meetings.

· To produce reports on an ad-hoc basis in a format appropriate to the audience.

· Coordinate (in association with the Deputy Manager) the duty rota, liaising with the staff and external agency when required.

· To sort and distribute mail accordingly throughout the location.

· To design, draft and prepare presentational material as and when required.

· To design service user friendly documentation as and when required.

· To co-ordinate, prepare and record documentation for meetings, to include drafting, typing, copying, collation and circulation of papers.

· To set up and maintain an efficient manual filing system in support of the service, reviewing in order to meet changing demands in consultation with the Registered Manager and administrative support team.

· To assist with the collation, storage and recording of archive documentation.

· To set up and maintain efficient and effective monitoring systems to include all quality audits; Care Quality Commission reports, safeguarding, complaint, incident/accident reports and provider visit reports. To ensure that hard and soft copies are filed within the appropriate folder.

· To arrange meetings and travel arrangements as and when required.

· To update and maintain electronic diaries for the Registered Manager and Deputy Manager using Microsoft Outlook.

· To share responsibility for covering reception as and when required.

· To share responsibility for providing support within the remit of the administrative support team under the direction of the Registered Manager.

· To plan, organise and prioritise own workload to meet deadlines

· Maintain an awareness of the Health and Safety requirements.

· Maintain client and business confidentiality at all times

Information about the service

Magna House is a 29-bed hospital in Lincolnshire, providing acute care, treatment and rehabilitation services to people who are experiencing mental health issues.

Magna House provides recovery and rehabilitation services in a safe therapeutic environment in which the dedicated team will place each individual at the centre of all care planning and implementation. The desired outcome for all individuals referred and admitted to Magna House is to receive effective care to support the long-term stability of their mental health and support them to fully transition back to community life, equipped with skills and appropriate medical plans to keep themselves safe and well.

Necessary Experience or Qualifications to work as an Administrator:

· Excellent communication skills, both written and verbal.

· Excellent Microsoft Word, Excel and Outlook skills.

· Advanced internet use skills.

· Previous experience working as an Administrator or Receptionist or in HR.

· Knowledge and experience of working with vulnerable adults an advantage