Administrator

Description:

JA1357 - Office Administrator
Location: Watlington, Oxfordshire
Job Type: Full-Time
Salary: £25000

Overview:

We are currently recruiting for a highly organised and proactive Office Administrator to join our client’s team. The ideal candidate will be responsible for ensuring the smooth operation of their office by performing a variety of administrative and clerical tasks. The Office Administrator will support management, employees, and visitors by handling a variety of tasks to ensure that all interactions between the organisation and others are positive and productive.

Key Responsibilities:

Administrative Support:

Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
Maintain electronic and hard copy filing systems.
Open, sort, and distribute incoming correspondence.
Office Management:

Maintain office supplies inventory by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt of supplies.
Ensure office equipment is properly maintained and serviced.
Coordinate maintenance of office space and oversee office cleaning schedules.
Scheduling and Coordination:

Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
Organize and prepare documents for meetings and presentations.
Communication:

Answer, screen, and transfer inbound phone calls.
Receive and direct visitors and clients.
Handle requests for information and data.
Records and Reporting:

Maintain office records and ensure effective document management.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Financial Administration:

Assist with basic bookkeeping tasks such as invoicing and budget tracking.
Handle expense reports and reimbursements.
Skills & Experience:

Proven experience as an office administrator, office assistant, or relevant role.
Familiarity with office management procedures and basic accounting principles.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
Proficient in MS Office (Word, Excel, PowerPoint) and office management software (e.g., ERP).
Ability to multi-task and prioritise work.
Attention to detail and problem-solving skills.
Personal Attributes:

Reliable and punctual.
Proactive and able to work independently.
Friendly and professional.
Strong interpersonal skills and the ability to work well with diverse teams.
Work Environment:

Primarily an office setting.
Regular hours are Monday through Friday, 8 am to 4 pm.
Benefits:

Competitive salary.
Pension.
Paid time off and holidays