Administrator

Description:

Role: Administrator

Location: Philpstoun, West Lothian

About the Role:
Neo Recruitment is seeking a dedicated Administrator to join our client's dynamic team. As an Administrator, you will play a crucial role in maintaining high communication standards and ensuring the efficient transfer of information, contributing to the company's ongoing growth and success. You will work within the admin/finance team, reporting directly to the Executive Secretary, and be instrumental in fostering excellence, enhancing service levels, and building strong relationships.

Key Responsibilities:
- Admin. Inbox Management: Handle incoming queries and emails, directing them to the appropriate team members as needed.
- Invoice Processing: Enter invoices into Xero, print statements, and save remittances in the designated folder.
- Supplier Reconciliation: Conduct regular reconciliations of supplier statements.
- Relationship Building: Develop and maintain strong relationships with key suppliers.
- Business Compliance: Oversee business compliance activities, including insurance, O License, and road tax.
- Reporting: Create and maintain a reporting structure for revenues versus costs by customer and region.
- Month-End Duties: Perform month-end reconciliations and related tasks.
- IMS Maintenance: Ensure the maintenance and accuracy of the Integrated Management System (IMS).
- Holiday Planning: Manage the holiday planner and coordinate associated cover.
- Office Supervision: Oversee office maintenance, supplies, and attendance.
- IT Support: Coordinate with the outsourced IT company for necessary IT support.
- General Administration: Provide administrative support to Directors as required.

Experience, Education & Qualifications:

Essential:
- Demonstrable experience in a similar role, with a track record of driving excellent service levels and building relationships.
- Strong IT skills, including proficiency in Microsoft Office and system processing.
- Professional and personable demeanor, capable of integrating into a small team.
- Self-motivated, diligent, and trustworthy with excellent communication skills.

Desirable:
- Experience with Xero.
- Some knowledge of transport and organic resource management operations.

Working Hours:
- Monday to Friday, 08:30 - 17:00
- This role is 100% office-based in Philpstoun, West Lothian.

This is an interesting and varied role in a small, supportive team. If you have the relevant skills and experience to help drive our client's business forward with your expertise and dedication and would like to apply please send your CV asap