Administrator

Description:

Position: Administrator
Location: Belfast (Docks)
Minimum 5 months
Client: Multi disciplined Industrial contractor who provide a diverse range of specialist services. Working for both public and private sector customers.
Skills & Responsibilities:
We are looking for enthusiastic and hardworking individual that can work as part of a team and to provide admin support to the company.
Key Duties and responsibilities-
* Greeting and welcoming clients and visitors and directing them to the correct person in the organisation.
* Ensure all visitors are recorded in the visitor book.
* Answering the telephone promptly and transferring them to the relevant department.
* Screen calls and deal with all general enquiries
* Responding to emails in the Info inbox ensuring messages are accurately recorded and forwarded appropriately, filing emails.
* Responsible for incoming and outgoing post and deliveries including taking items to the Post Office
* Organising meeting rooms
* Making bookings: Trains and making travel arrangements. Flights Hotels and other accommodation
* Organise hotels and restaurants for York races on an annual basis if required.
* Book tables at restaurants when requested.
* Organise donations for charities.
* Maintaining portals
* Creating and sending Dropbox links
* Logging tenders and updating their status in Immortalis and the files
* Printing and scanning various documents/files
This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.
The ideal candidate will have experience in a similar role - Full training will be given. Excellent career prospects (potential to move into other areas of the business)