Details:
- Salary: £25,000 - 28,000 - Annum
- Job Type: Permanent
- Job Status: Full-Time
- Salary Per: Annum
- Location: Chichester West Sussex
- Date: 1 week ago
Description:
Brand new and exciting position has opened for an Administrator in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office.
Package for the Administrator position:
* Salary £25,000 - £28,000 DOE
* Monday to Friday 37.5 Hours (start time 8am/8:30am)
* 22 days holiday + BH rising after 3 years of service to 23 days and 26 days after 5 years, many benefits and committed training, support and development.
* Office based
* Pension
* Healthcare cash plan
* Lots of incentive schemes/rewards
What is required for a successful application:
· Proven experience in administrative roles with diverse responsibilities.
· Strong organizational, multitasking, and problem-solving skills.
· Excellent communication, interpersonal, and customer service skills.
· Proficient in using office software and IT tools.
· Proactive: Anticipate needs and take initiative.
· Detail-oriented: Ensure accuracy in all tasks.
· Collaborative: Work effectively with cross-functional teams.
· Resourceful: Find solutions to challenges efficiently.
Responsibilities for Administrator
The position is an imperative support role to the business. It encompasses many administrative tasks working with a great bunch of people in a support, friendly and professional working environment.
Reception and Facilities Management:
· Manage the online booking system (Sign In App) and handle reception duties.
· Greet visitors, accept deliveries, and serve as the frontline telephone responder.
· Maintain meeting rooms, directors’ room, and assist during meetings.
· Fulfil responsibilities as Fire Warden and First Aider, including being a named responder
Administrative Support:
· Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant.
· Support softphones, mobile phones, and 2SMS messaging system administration.
· Manage the admin credit card and submit monthly expenses on Continia.
· Take accurate meeting minutes as required.
Office Supplies and Equipment:
· Order and manage kitchen/domestic supplies and equipment.
· Order gifts for employees and raffle donations for customers.
· Organize annual PAT testing of all electrical equipment.
Facilities Management:
· Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room).
· Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens).
Business Insurance and IT Support:
· Assist the Financial Controller with business insurance administration, including annual renewals.
· Provide general IT support, managing/monitoring all IT assets and subscriptions.
Business Vehicles and Petty Cash:
· Provide administrative support for matters relating to the business fleet.
· Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration.
· Maintain petty cash and provide monthly reconciliation to the Assistant Accountant.
Event Coordination:
· Organize annual events, including Company Day, summer party, and Christmas party.
· Assist in planning and executing ad-hoc events, including support for regular team social gatherings.
Travel and Accommodation Management:
· Manage hotel bookings for employees and guests.
· Coordinate venue bookings for various company events.
· Arrange taxi bookings for staff when necessary