Details:
- Salary: £25,000 - 28,000 - Annum
- Job Type: Permanent
- Job Status: Full-Time
- Salary Per: Annum
- Location: PO19 Chichester West Sussex
- Date: 1 week ago
Description:
Job Title: Administrative Assistant
Area: Chichester
Salary: £25,000 to £28,000 d.o.e
Responsibilities for Administrative Assistant:
Reception and Facilities Management:
* Manage the online booking system (Sign In App) and handle reception duties.
* Greet visitors, accept deliveries, and serve as the frontline telephone responder.
* Maintain meeting rooms, directors’ room, and assist during meetings.
* Fulfil responsibilities as Fire Warden and First Aider, including being a named responder
Administrative Support:
* Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant.
* Support softphones, mobile phones, and 2SMS messaging system administration.
* Manage the admin credit card and submit monthly expenses on Continia.
* Take accurate meeting minutes as required.
Office Supplies and Equipment:
* Order and manage kitchen/domestic supplies and equipment.
* Order gifts for employees and raffle donations for customers.
* Maintain the Company Organogram.
* Organize annual PAT testing of all electrical equipment.
Facilities Management:
* Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room).
* Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens).
Business Insurance and IT Support:
* Assist the Financial Controller with business insurance administration, including annual renewals.
* Provide general IT support, managing/monitoring all IT assets and subscriptions.
Business Vehicles and Petty Cash:
* Provide administrative support for matters relating to the business fleet.
* Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration.
* Maintain petty cash and provide monthly reconciliation to the Assistant Accountant.
Event Coordination:
* Organize annual events, including Company Day, summer party, and Christmas party.
* Assist in planning and executing ad-hoc events, including support for regular team social gatherings.
* Travel and Accommodation Management:
* Manage hotel bookings for employees and guests.
* Coordinate venue bookings for various company events.
* Arrange taxi bookings for staff when necessary.
Qualifications:
* Proven experience in administrative roles with diverse responsibilities.
* Strong organizational, multitasking, and problem-solving skills.
* Excellent communication, interpersonal, and customer service skills.
* Proficient in using office software and IT tools.
Attributes:
Proactive: Anticipate needs and take initiative.
Detail-oriented: Ensure accuracy in all tasks.
Collaborative: Work effectively with cross-functional teams.
Resourceful: Find solutions to challenges efficiently.
How to Apply:
Candidates interested in the Administrative Assistant should submit their CV in response to this advert