Administrative Assistant

Description:

Chichester College have an exciting opportunity for you to join us as a Administrative Assistant at our Chichester campus. You will join us on a full time, permanent basis and in return, we will offer a competitive salary of £23,151 per annum.

The Administrative Assistant role:

As our Administrative Assistant, you will support our Adult and Community Learning programmes and undertake a range of administrative duties to support the work of the English, Maths and ESOL curriculum team and the delivery of cross college initiatives.

This pivotal role includes tracking of classes and students, supporting the Teaching and Learning Manager, ordering, distribution of resources to teaching staff and ensuring that the Maths and English displays around the college are updated with relevant information.

As our Administrative Assistant, you will administer enquiries from staff, students, members of the public and external organization, whilst maintaining excellent customer service. With proven working knowledge of Microsoft Office applications, including TEAMS, Word, Excel and Outlook you will be required to produce regular reports from college systems and databases and support the Curriculum area in the production of accurate and timely reports.

Key Responsibilities of our Administrative Assistant:

Providing an efficient and effective administrative service for the Maths, English & ESOL team, dealing with enquiries from staff, students and key stakeholders such as schools, members of the public and voluntary agencies.

Providing effective support services to staff and students within the area, maintaining excellent customer service at all times.

Updating and maintaining diaries and calendars, databases, records and reports.

Liaising with staff and external organisations, as appropriate.

Preparing documentation and correspondence to support the core business and administration of the area and ensure that information is sent out in a timely manner.

Providing effective administrative support for the successful implementation of curriculum and cross College initiatives, including online student record systems, curriculum and budget planning and delivery of the College Skills strategy.

Providing support when necessary to ensure that area and cross College events, such as Information Days, run smoothly.

Our ideal Administrative Assistant should have the below skills and experience:

GCSE (or equivalent) in English and Maths at grade C or above

Working knowledge of Microsoft Office applications, including TEAMS, Word, Excel and Outlook

Experience working within an administrative role

Time management skills, organisational skills and the ability to meet tight deadlines

Closing date:  24th June 2024

Interview date: 10th July 2024

The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year.

We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses

If you would like to learn more about our Administrative Assistant role, then please click ‘apply’ today!

All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks