Administration Assistant

Description:

About Us:

This is a fantastic opportunity to join Cambian Pengwern College at a really exciting time and to play an integral part in the team approach to supporting the positive change and reinvigoration of the College. The senior leadership team has a clear vision for the growth of the service and is in the process of overseeing a number of ongoing developments. The College has a proud and successful tradition of supporting young people between the ages of 16 – 25 to build valuable life skills and gain qualifications and confidence that will support them on their journey towards future independence.

Purpose of the role:

As the Admin Assistant you will be responsible for the provision of administrative and clerical support within the college, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for college staff, you will oversee the development and effective running of all systems and procedures within the college, personnel, student matters and general administration (reception duties).

Core responsibilities:

Assist with staff recruitment procedures
Assist with the co-ordination of Staff Induction & Training
Responsible for administration of on site training matrix, accurate and up to date – report where necessary
Responsible for recording all staff changes, database accurate and up to date – report where necessary
Responsible for administration of all staff absences, accurate and up to date – report where necessary
Assist in the administration of all personnel files, including filing ensuring accurate and up to date
Process starters and leavers in accordance with Company Policy
Process new DBS applications and arrange renewals as and when required.
Liaise with Centralised HR when necessary

Other Tasks for Administration Assistant are:

Assist in the maintenance of administration and computer filing systems.
Assist in the maintenance of existing databases and in establishing new databases.
Carry out office procedures including: reception, photocopying, sending information by fax, email, answering telephone and redirecting calls as necessary.
To send out letters to professionals and staff as required
Type miscellaneous letters.
Scheduling of meetings with external and internal stakeholders
Participate in meetings and training events as required.
Minute meeting as and when required
Be responsible for the maintenance of appropriate resources, equipment and appropriate Health and Safety standards in all areas of responsibility.
Undertake other duties as required by the Finance Assistant

Personal Qualities:

An excellent organiser
Excellent attention to detail
Ability to work to strict deadlines
Ability to work as part of a team
Able to prioritise and work without constant supervision
Competent with spreadsheets and databases
Fast and accurate typing/word-processing skills

Desirable Experience:

Processing internal HR paperwork .
Experience using Excel and Word .
Collating documents and information for Monthly submission to head office .
Inputting personal data and administering a central register.

We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern