Admin Assistant

Description:

POST: Admin Assistant

SALARY : £11.67

LOCATION: Dundonald

HOURS: 37.5 Monday - Friday

JOB SUMMARY

The post holder will be responsible for a wide range of administrative tasks to support/assist in the effective and efficient provision of services within the Safe and Effective Care Department.

The post holder will have a specific role in supporting the department’s Assistant Director.

KEY DUTIES / RESPONSIBILITIES

The post holder will be required to carry out a range of duties which may include all or some of the following:

• Word processing /producing reports/working on computer systems.

• Data input/ retrieval of information.

• Sorting and responding to mail/emails as appropriate.

• Dealing with general enquiries/providing advice which requires immediate action within definitive guidelines, protocols & policies.

• Arrange appointments/meetings as requested to include room booking and catering requests

• Take minutes of meetings as required.

• Preparation of statistical information.

• Dealing with requests for information.

• Maintain filing system.

• General office duties such as photocopying/faxing/ scanning.

• Supervising staff and allocate work as appropriate.

• Order stationery and supplies

• Set up rooms

• General tidying and upkeep of Safe and Effective Care Department

• To participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.

• Any other general tasks or projects within the remit of the band.

GENERAL REQUIREMENTS

The post holder will be required to:

1. Ensure the Trust’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

2. Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

3. Adhere at all times to all Trust policies/codes of conduct, including for example:

• Smoke Free policy

• IT Security Policy and Code of Conduct

• standards of attendance, appearance and behaviour

4. Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

5. Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor Method of Assessment

Qualifications / Experience

4 GCSEs Grades A-C including English or English Language (excluding English Literature) or equivalent and 1 year’s relevant experience*

Or

2 years relevant experience*

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer