Admin Assistant

Description:

Are you an experienced School Administrator seeking a new challenge? Look no further…

A Special School in Leeds which caters two additional sister sites is looking for a full time Admin Assistant to support with the growing demands of the office.

The school is looking for someone who is reliable, organised and has great attention to detail particularly when it comes to creating staff rotas week by week and ensuring classes are covered with the right staff with the correct levels of experience and qualifications depending on the needs of the pupils in each class.

The school will provide support and training to the right candidate by providing an overview of the staffing spreadsheets and context around the needs and requirements of each class in school. This is a full time role (Monday to Friday) to start ASAP until the end of the academic year and possibly more.

As an Admin Assistant, your main responsibilities will include:

Checking the day's absence and leave requests and ensuring gaps are filled and communicate to relevant class and reception of any last minute changes.
Any sickness absence reported direct to E mail staff sickness to ensure captured
If gaps not covered, contact supply agencies ASAP and request more to allocate as appropriate and communicate to classes affected by this.
Support reception to meet and greet supply staff and take to the relevant class to introduce to class team.
Check E mails to ensure all gaps captured (meetings, training etc.) before starting on next day's staffing - if unsure of anything, ask relevant personnel.
Check with agencies and staff that are scheduled as you have planned.
Sign off relevant supply agency timesheets.
Be friendly and approachable so staff feel they can talk to you about staffing concerns and you are able to take their advice on board.If this role is of interest to you and you would like to learn more, submit an application today and Casey will be in touch to discuss next steps