Details:
- Salary: £30,000 - Annum
- Job Type: Contract
- Job Status: Full-Time
- Salary Per: Annum
- Location: Bristol
- Date: 1 week ago
Description:
Administrative Assistant – Bristol – Construction/Maintenance – 6 Month Contract - £30,000 pro rata – Immediate start
An opportunity for a Team Business Support to join my clients Building Consultancy team has arisen.
The role is an important one working for a busy team of 12 who work with a number of large profile clients on a variety of professional instructions such as Surveys, Dilapidations, Planned Maintenance Reports as well as refurbishment and alteration projects typically in the commercial office, industrial, retail and higher education sectors.
• 9am-5.30pm (Monday-Friday)
• Key tasks include report writing, diary management, booking of appointments, preparing final reports (PDFs predominantly), element of research (finding documents that the team needs and downloading these), file management etc
• Primarily working for commercial property landlords and tenants.
• Good location in terms of transport links within Bristol and plenty of public parking nearby the office.
• 100 + people based on this site – good community aspect.
If the individual performs well, they could be considered for other roles within the company.
Role and Duties
• Support the team with maintaining Salesforce and assisting with pipeline and flash reporting.
• Act as a link between your team and the data admin team to ensure that the month end billing process is seamless.
• Help improve the efficiency and productivity of the team through increased use of Business Support resource.
• Looking ahead at team members diaries to help plan for meetings, inspections, supplier bookings etc.
• Obtaining quotes and making bookings with suppliers such as access hoists, drones etc on behalf of surveyors.
• Researching information to aid inspections and reports such as EPC, flood risk, planning, building regulations etc.
• Typing, formatting and proof-reading letters, technical reports and pitch documentation.
• Minutes - taking and typing project and team minutes, as required.
• Processing expenses and making travel arrangements.
• Arrange department and client meetings. Book meeting rooms and provide refreshments as and when required.
• Supporting in team social events and the planning of wider department events/CPD’s where required.
• Co-ordination of new starters/leavers process including updating relevant distribution lists.
Candidate Skills
• Proficient in MS Word, Excel, MS PowerPoint, Outlook, MS Teams SharePoint and OneDrive.
• Copy and Audio Typing experience.
• A confident and proactive approach to work.
• Ability to prioritise workload, attention to detail and willingness to complete tasks in a timely and efficient manner.
• Proven organisational skills.
• Excellent telephone manner and strong interpersonal skills to deal with a wide variety of people and clients.
• Ability to work under pressure and to tight deadlines