Admin

Description:

We are seeking for an Admin to join our team.

Here are the details of the position:

Job title: Admin

Location: Birmingham B11

Start Date: ASAP
Payrate: £11.44 per hour PAYE or £15.79 umbrella
Working Hours: 9AM - 5PM

Role:

Utilise IT to the full and ensure work is progressed effectively
Prioritise workload
Maintain confidentiality of private and confidential information
Ensure correct internal and external distribution of correspondence
Save all typed work to correct file on system - EDMS
Open incoming post, action and distribute
Process outgoing post, apply postage ready for collection / drop off
Maintain post area in an organised and tidy manner
To provide an efficient, courteous and professional approach to all telephone callers
To record and convey accurately and at the appropriate time incoming or outgoing messages
To take accurate facts and contact details for the recipient of the message
To monitor telephone equipment and be fully conversant with all functions of the telephone
Greet visitors to the site office efficiently and politely
Operate door entry system (if applicable)
Ensure visitors to site sign in and out of the office via the Visitors book
Receive goods deliveries and inform necessary recipient to ensure prompt removal
Carry out filing as per standard filing system, keeping files up to date using the EDMS system & any hard copies as required
Monitor and review all contract files to ensure procedures are being followed and files are up to date Stock check (if applicable)
Order stationery as and when required, ensuring costs are kept within budget and authorization is obtained from the Contracts Manager / Project Manager / Office Manager for all purchases
Issue stationery as required
Any other reasonable management request
NBH / EPB ensure that client information for handover is collated
NBH - prepare resident handover packs
NBH / EPB liaise with CDMC where necessary
Monitor internal system (data pro) to ensure that issues are resolved in a timely manner by the relevant person
Monitor EDMS system to ensure that this is being used effectively
Ensure that emails are dealt with appropriately
Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)

If you would like to discuss the role further, please call Varuna on (phone number removed) or Email Varuna on .

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown is acting as an Employment Business in relation to this vacancy