Accounts Payable Assistant

Description:

Accounts Payable Assistant (Temporary)

Location: Livingston (Office-based)

Hours: Monday to Friday - 8:00am-4:00pm or 9:00am-5:00pm

An established organisation is seeking a Temporary Accounts Payable Assistant to join its Finance team based in Livingston. This role is offered initially on a temporary basis, with the potential to become permanent for the right person.

You will support the wider finance function, ensuring the accurate and timely processing of the accounts payable function, with a particular focus on supplier and subcontractor invoices.

The Role

You will play an important role in maintaining the purchase ledger, managing supplier relationships, and supporting cash flow and reporting through accurate financial records. Working closely with internal departments and external stakeholders, you will help ensure efficient day-to-day financial operations.

Key Responsibilities

Process and post supplier and subcontractor invoices accurately and in a timely manner
Prepare, reconcile, and maintain supplier statements and ledger accounts
Manage the accounts payable inbox and associated communications
Liaise with suppliers and subcontractors to ensure timely settlement of invoices
Coordinate with suppliers and internal departments to resolve invoice discrepancies and account queries
Respond to internal and external queries relating to invoices, payments, and account status
Maintain accurate and up-to-date accounts payable records
Ensure compliance with internal controls, audit requirements, and financial policies
Support finance audits and provide ad hoc assistance across the wider finance team as requiredSkills and Experience Required

Previous experience in an Accounts Payable, Purchase Ledger, or Finance Support role
Experience working with subcontractors is highly desirable
Ability to work independently while contributing effectively within a team environment
Strong communication skills with a professional and supplier-focused approach
Excellent organisational, analytical, and problem-solving skills
Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUPs
Experience taking ownership of key finance processes
Knowledge of payment processing tools and best practiceWhat's on Offer

Temporary position with a view to potential permanent employment
Salary of £27,500
Fixed weekday working hours with a choice of 8:00am-4:00pm or 9:00am-5:00pm
Opportunity to gain experience within a supportive and structured finance team

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