Accounts Payable Administrator

Description:

St David Recruitment are working on behalf of a global infrastructure group to secure a highly organised and detail orientated Accounts Payable Administrator to join their finance team based in Swindon.

This is an excellent opportunity for an experienced accounts professional to play a key role in ensuring the accurate and timely processing of supplier invoices, expenses, and payments while supporting the wider business with finance-related queries.

The successful candidate will be responsible for maintaining the integrity of accounts payable processes, supporting internal stakeholders, and delivering excellent service to suppliers and colleagues alike.

Key Responsibilities

Receive supplier invoices via email, maintain the invoice register, and distribute invoices for approval.

Process supplier invoices accurately within the SAP system.

Monitor Goods Received Note (GRN) entries and investigate any discrepancies or queries.

Provide support and guidance to site personnel regarding SAP transactions and processes.

Process non-purchase order invoices, ensuring accurate coding and allocation.

Handle supplier enquiries, resolving issues promptly or escalating where necessary.

Scan and upload invoices into SAP, ensuring correct matching and posting.

Perform supplier statement reconciliations and investigate outstanding items.

Accurately code and process company Barclaycard statements.

Process employee expense claims, ensuring compliance and correct coding.

Prepare and process payment runs through SAP.

Provide support and cover for colleagues as required, including subcontract payment processing.

Undertake any additional duties appropriate to the role and business needs.

About you:

Essential Skills & Experience

Previous experience in an Accounts Payable or Finance Administration role.

Strong attention to detail and high levels of accuracy.

Experience processing invoices and supplier payments.

Excellent organisational and time management skills.

Strong communication skills with the ability to build effective working relationships.

Confident using Microsoft Office, particularly Excel.

Ability to prioritise workload and meet deadlines in a fast-paced environment.

Experience using SAP or a similar ERP system.

Experience within the construction, engineering, or project-based sectors.

Understanding of purchase order and GRN processes.

Integrity & Accountability

Take pride in delivering high-quality work.

Support colleagues and contribute to a culture of openness and respect.

Encourage continuous improvement through constructive feedback and collaboration.

Value and respect the views and contributions of others.

Take ownership of responsibilities and personal development.

Work collaboratively to achieve shared goals.

Recognise and challenge sub-standard performance while celebrating success.

Take personal responsibility for delivering excellent service.

Maintain a positive, proactive, and customer-focused approach.

Build strong relationships with colleagues, clients, and stakeholders.

Work collaboratively to achieve the best outcomes for all parties.

Innovation

Identify opportunities to improve processes and efficiency.

Promote continuous improvement and positive change.

Embrace learning opportunities and share knowledge with colleagues.

Sustainability

Work safely and responsibly.

Communicate effectively with colleagues and stakeholders.

Support business sustainability by embracing change and continuous development.

Health, Safety & Environmental Responsibilities

The successful candidate will be expected to comply with all company Health, Safety, Quality and Environmental (HSQE) policies and procedures and contribute to maintaining a safe and compliant working environment.

St David Recruitment Services is an employment business working on behalf of a client