Accounts Payable

Description:

Job Type: Full-time | Permanent
Salary: Competitive (depending on experience)
Working Hours: Monday to Friday, [09:00 to 18:00]

The Role
Reporting to the Finance Manager, you will be responsible for managing the accounts payable function, ensuring supplier invoices are processed accurately and on time, maintaining strong supplier relationships, and supporting the wider finance team.

The successful candidate will have excellent attention to detail, strong organisational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
• Process high volumes of supplier invoices accurately and efficiently.
• Match purchase orders, delivery notes, and invoices (three-way matching).
• Verify invoice accuracy and obtain the necessary approvals.
• Reconcile supplier statements and resolve discrepancies promptly.
• Prepare weekly and monthly payment runs.
• Process BACS, CHAPS, Faster Payments, and other approved payment methods.
• Maintain accurate supplier records and account details.
• Respond to supplier queries professionally and in a timely manner.
• Monitor outstanding invoices and ensure payments are made within agreed terms.
• Assist with month-end and year-end closing procedures.
• Reconcile accounts payable ledger and general ledger accounts.
• Support VAT compliance by ensuring invoices meet HMRC requirements.
• Assist with expense claims and company credit card reconciliations.
• Maintain accurate filing and financial records in line with company procedures.
• Identify opportunities to improve finance processes and internal controls.
• Provide administrative support to the Finance Manager and wider finance team as required.

Skills and Experience Essential
• Previous experience in an Accounts Payable, Purchase Ledger, or Finance Assistant role.
• Strong understanding of accounts payable processes and financial controls.
• Excellent numerical accuracy and attention to detail.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Experience using accounting software such as Sage, Xero, Microsoft Dynamics, SAP, QuickBooks, or similar.
A minimum of 3 years' relevant experience is required.

• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.

Desirable
• AAT qualification or studying towards AAT, ACCA, CIMA, or equivalent.
• Experience within the food manufacturing, seafood, hospitality, retail, wholesale, or distribution sectors.
• Experience processing high-volume invoices.
• Knowledge of ERP systems.
• Understanding of VAT regulations and HMRC requirements.

Personal Attributes
• Highly organised and methodical.
• Trustworthy and able to maintain confidentiality.
• Excellent attention to detail.
• Proactive and solutions-focused.
• Strong problem-solving skills.
• Positive attitude with a willingness to learn.
• Able to work effectively under pressure.
• Team player with excellent interpersonal skills.

What We Offer
• Competitive salary.
• Company pension scheme.
• Paid annual leave.
• Employee discount.
• Career development and progression opportunities.
• Ongoing training and professional development.
• Supportive and collaborative working environment.
• Employee Assistance Programme (if applicable).
• Free on-site parking (where applicable)