Accounts & Administration Assistant

Description:

We are seeking an Accounts & Administration Assistant for our client based in Scunthorpe.  The client are hoping for someone with career aspirations and a flexible approach to the role, which will be varied.  This is a full time, permanent position. 

Principal Objectives of Position:

To support the administrative activities of the business to enable delivery and continuous development of a customer focused and efficient support service in all aspects of sales, purchasing, health, safety, quality, and environmental practices.
To work closely with the Operations Manager and Finance Manager to ensure accurate and reliable information is maintained and readily available.
Key Responsibilities:

To support full compliance with company policies and procedures.
To communicate effectively with other administrators and the Operations Manager, regarding workloads, current tasks and issues arising.
To act as a point of contact pertaining to the administration of sales, purchasing, and general administration.
To support the administration of project controls, including resource/parts records and associated costs in conjunction with Clockify reporting.
To support project management administration for the delivery of projects and service agreements, including life cycle management of machines and associated maintenance programmes.
To liaise with customers, suppliers, and staff at all levels, by telephone and email.
To respond timely to parts enquiries, generating associated quotations, order acknowledgements, payment applications, and sales invoices as and when required.
To arrange and expedite parts deliveries to customers, liaising with transport companies as needed.
To generate purchase orders and process associated delivery notes.
To work in Stores, stock management, including stock counts, associated Sage entries, stock rotation, and dealing with anomalies in a timely manner.
To arrange travel, accommodation, training courses and medicals (if, and when necessary).
To maintain accurate, electronic records in line with data protection and confidentiality regulations.
To fully contribute towards the overall safe and successful business performance and growth of the company.
Prior Experience, Qualifications & Personal Attributes:

Good level of education (equivalent to GCSE Grade 5 (C) or above in Mathematics and English).
Sage X3 experience desirable but not essential as full training will be provided.
Excellent written and verbal communication skills.
Good organisational skills and ability to work under pressure.
Prepared to work in dusty and noisy environments when required.
Determined and resilient, with the drive to complete tasks.
Excellent analytical, numeric and IT skills (including intermediate use of Microsoft Excel, Word, and Outlook).
By applying for this role your details will be submitted to List Recruitment.  
  
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